3. Prepare Your Application

Site visits are mandatory prior to applying.  Information on setting up your site visit is here.

Once you have determined your eligibility and we have come for a site visit to your organization, step 3 is to submit your grant application. You’re almost there!

Applications must be received by Monday, May 1, 2017 at 5 PM. Please mail or hand deliver the hard copies to us, paper clipped, with page numbers on the left hand side of each page to the following address:

Bartol Foundation
1501 Cherry Street. (Friends Center)
Philadelphia, PA 19102

All applications must include:

  1. Application Summary Form and Application Narrative [DOWNLOAD PDF]: 2 copies
  2. Project budget showing both income and expenses with funds committed to date, if project support is requested. If it is not apparent, indicate the portion spend on artistic vs. administrative salaries: 2 copies
  3. For arts education requests: include a sample curriculum and/or lesson plan: 1 copy
  4. Current year organizational budget including funding sources with funds committed to date. If your budget has changed more than 20% from the prior year, please explain. 1 copy
  5. List of Board of Directors: 1 copy
  6. Latest annual report or overview of activities for the previous year: 1 copy
  7. Selected supplementary materials that will inform your request, for example, study guides, curriculum, or sample lesson plans: 1 copy
  8. Most recent audited financial statements, or if unavailable, most recent 990: 1 copy
  9. For new applicants: Current IRS determination letter for 501(c)(3) status: 1 copy

Returning applicants are no longer required to submit the IRS letter, but must acknowledge on the Application Summary Form that their nonprofit status has not changed.

Note that e-mailed applications will not be accepted, and all applications must include all requested information in order to be considered. No folders or binders, or page numbers on the right corner, please. Make sure that the e-mail address you list on your Application Summary Form is an address you check regularly, since this will be our main way to contact you during the application review process.

We will let you know via e-mail when your complete application has been received for consideration. Our final decisions will be announced in early July, at which time you may contact us at 267-519-5310 for comments from the panel process that may help you with future grant proposals.